Member privacy statement

Please be assured that trymehere takes the protection of your privacy seriously and we wish to earn your trust so that you can use the trymehere service without concern. The trymehere privacy statement has been created using best practice guidance from the OECD, the UK Information Commissioners Offices and a recommended a Code of Fair Information Practice drafted by a US federal task force in 1973.

When you see this lock symbol it indicates that you will be requested to enter personal data and that trymehere will store that data.

Scope: This Privacy Statement covers the use of the secure service site, service.trymehere.com and the public web site www.trymehere.com.

Overview: Our principal activity is on-line provision of personal availability guidance , preferred contact methods and activity information by Publishing Members to their Member Community . The trymehere service is a pure internet service and does not require the uploading of your address book or contact list to our server or involve the downloading of any software to your personal computer . Each Publishing Member creates their own profile and maintains a list of authorized Members who can see that information.

The trymehere service is different from many other web sites inasmuch as Publishing Members enter personal information explicitly to share it with other authorised Members. Agreement for trymehere to do this is achieved through an explicit 'opt-in' process.

Providing visitors with anonymous access: You can access our public web site and browse the site without disclosing any personal data. You only start to disclose personal data when you have registered which requires the provision of a preferred email address and password.

The services and links of our web site: Our web site enables you to communicate with other Members or to post information to be accessed by others in the form of a forum. When you do so, other visitors will see your comments, messages and other information you may post.

We provide links to other web sites such as communication service providers and payment processing services on the trymehere web sites and this does not signify endorsement of their services or their web site contents. During the use of these services personal data may be collected from you. Please be aware that the terms of this Privacy Statement do not apply to these external web sites and services as we have no control over their content and privacy policies.

The personal data you provide: The personal data you supply to create your profile are:

• First and second names or other name variants
• Your home country and the countries you visit
• Your company name
• Activity information as you wish to define them
• Alternative contact  e.g. Personal Assistant contact details
• Preferred and other email addresses
• Internet telephony, instant messaging and conference services you use and associated identifiers such as aliases
• Fixed and mobile telephone numbers
• Other preferred contact methods you might use such as faxes or pagers
• Other identifiers such as credit card details and web site password
• List of friends and business colleagues that you wish to share information with

We do not install tracking spyware of any sort, down load software (other than web pages) or upload any contact data from your personal computer, PDA or mobile phone unless you expressly agree to do so.

Reviewing or changing your personal data: You can review or change your profile at any time by selecting the Manage Profile tab on the service web site.

Use of your personal data: Following registration, if you subsequently decide to upgrade to a Publishing Member, we collect the personal data that you enter into your profile. We do this for the following purposes:

• To enable a Member to receive the availability guidance , preferred contact methods and activity information of Publishing Members.
• To enable a Publishing Member to supply their availability guidance, preferred contact methods and activity information  to their authorised Member community based on information held in their profile.
• Technical administration of the web site and service.
• Research and development.
• Customer administration.
• To be able to inform you of changes to the service.

Data Collection and purpose specification: We collect the personal data that you volunteer while creating your profile so that you are able to use the trymehere service as a Publishing Member. We do not collect data about our Members from other sources, such as public records or bodies, or private organisations.

If we wish to use your profile data for an additional purpose, we offer you the means to consent to this new purpose: by indicating in a box at the point on the site where profile is created.

Personal data ownership: trymehere does not own the personal data you enter into your profile, it is merely the custodian while you choose to use the trymehere service. trymehere does not have a parent company, any subsidiaries or other associated companies at this time, but if trymehere undergoes a transfer of ownership or merger Members will be informed of such as soon as appropriate and you may choose to continue or discontinue the use of the service. Your personal data is not considered to be an asset of trymehere but your use of the trymehere service is.

Profile deletion: You may delete your profile at any time if you so request by going to the 'Delete profile' page from the link on the trymehere service home page. This will delete all of your data and Member links in the database. Following such deletion, your profile could be held in system back-ups for up to twelve months until it is overwritten.

Disclosure of personal data and visitor choice: We do not disclose, sell or lease our Members' personal data to other organisations and we specifically provide you with the means for opt-in' disclosure before the data in your profile is published to Members.

We ensure that your personal data will not be disclosed to state institutions, courts and authorities except if required by law or other regulation based on reasonable request. If trymehere is required to disclose data under these circumstances it will undertake reasonable efforts to inform the owner of that data.

Confidentiality and security: We use a secure transmission method to send us the following types of personal data. Once signed-in to the trymehere service all communications to and from the trymehere web site are secure through the use of secure socket layer (SSL) encryption which can be verified by looking for the padlock located at the bottom right-hand side of the browser window.

We have implemented security policies, firewall software, rules and other technical measures to protect the personal data that we have under our control from:

• unauthorised access
• improper use or disclosure
• unauthorised modification
• unlawful destruction or accidental loss

All our employees who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our Members' personal data.

We will only allow fellow Members of the trymehere service to see your availability guidance, preferred contact methods and activity information if you have authorised them to see it.

Sending connect requests to colleagues and friends: When inviting colleagues and friends to see your availability guidance, preferred contact methods and activity information, you can search the trymehere database in order to search for an existing Member. You are able to use their name or enter their email address if you know it. If the search is unsuccessful, then you are able to send them a connect request by email. Any data you use in this process will not be used by trymehere other than for the process of inviting them, and they will not be able to see any of your information until they have accepted your personal connect request and created a trymehere account.

Communications between Members: The only component of trymehere that involves communications between Members is the process of inviting colleagues and friends described above. From that point all communications between Members is outside of the service and is mutually consensual in nature. If a particular Member that is authorized to see your activity and service information abuses your guidance, then you are able to terminate their ability to see your information, if you so wish, with or without informing them.

Access to the personal data we may hold about you: The only personal data we hold about you is the data you have provided to register on the web site or to create your profile which is always available to you on the service web site. However, you can ask us what information we hold about you by sending us an email to our Data Protection Officer. We will provide you by email within one week with a readable copy of the personal data which we keep about you.

We do NOT reserve the right to refuse to provide you with a copy of your personal data.

Cookies: Like most web sites, the trymehere service uses cookies to track your movement between pages on the trymehere service server. This is the only way to track you as you move around the web site - the cookie does not track your visits to other sites after you leave the web site. If your browser does not recognise cookies or you have deliberately turned cookie support off, then you will not be able to use the trymehere service. Cookies that are set up for a particular session of trymehere service use will be deleted when you close your browser. For more information about cookies go to www.cookiecentral.com.

Acceptable use of the service and web site: The use of the trymehere service is for legitimate business and personal communications. The sending of multiple unsolicited e-mail or SMS messages for the purpose of advertising is prohibited. Further, the use of the service for making multiple unsolicited calls to another Member that is outside of the guidance provided by that Member is 'frowned upon' and could lead to the recipient Publishing Member terminating their authorisation to the offending Member.

Use of email addresses for electronic marketing that are appropriate under the charter of an 'opt-in' or 'opt-out' mailing list, or that are expressly solicited by the recipients, are permitted.

Conduct in connection with e-mail that is an obvious nuisance for example pornography or that would be unlawful (for example software piracy) is prohibited.

trymehere reserves the right to terminate the account of any Member that persistently ignores the trymehere usage etiquette and acceptable use guidelines.

Children: We do not knowingly collect personal data from children or encourage the use of trymehere service by children. We do not collect information with respect to age.

Hosting country: trymehere currently hosts the service in the United Kingdom but reserves the right to replicate its database in locations outside of the European Economic Community (EEC) to improve performance for members not located in Europe. trymehere will use best industry practice to ensure that adequate safeguards are in place at the selected hosting centres to ensure a high degree of privacy.

Privacy compliance: Our privacy policy is compliant with the following instrument: UK Data Protection Act. In order to demonstrate that our privacy policy accords with the above privacy instrument, we are voluntarily committed to a self-assessment procedure.

Dispute resolution: If you believe that trymehere has not adhered to this Privacy Statement, please contact trymehere's Data Protection Officer in the first instance and we will do our best to address your concerns. If you are not satisfied with our response to your privacy concern, in addition to any rights which you may have at law, we provide you with the option of using a third party dispute resolution service.

Changes to this Privacy Policy: trymehere may amend this Privacy Statement from time to time. If we make substantive change in the way we manage your personal data we will notify you by email using your preferred email address and prominently post the changes on the web site. Any change will become effective 30 calendar days from the day that the change was posted. Please note that you are responsible for keeping your preferred email address up to date. In the event that your last provided email address is not valid, our posting of the change on the trymehere website will nevertheless constitute valid notice of change. If you do not wish to permit the change then you must delete your profile by clicking on the 'Delete data' link on the service web site home page.

If you have any concerns or questions about privacy or security please contact us.

(last updated: 09/08/2006)